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Configuration of Vendor Master in SAP MM

The vendor master database contains information about the vendors that supply an enterprise.


Vendor Account Group

Vendors are classified according to their needs. Some suppliers with comparable features are grouped and assigned to a single category.


Path to create Vendor Account Group

IMG ⇒ Financial Accounting ⇒Accounts Receivable and Accounts Payable ⇒Vendor Accounts ⇒Master Data ⇒Preparations for Creating Vendor Master Data ⇒ Define Account Groups with Screen Layout (Vendors)

TCode: OBD3


Step 1: On the Display IMG screen, select Define Account Groups and Field Selection (supplier), by following the above path.


Step 2: Click the New Entries button.


Step 3: Fill in all necessary details such as the name of the account group, general data, and field status. Click the Save button. A new Vendor Account Group will be created.


Number Range

When we build a vendor master record, we assign each vendor a unique number known as the vendor number. We have external and internal number assignments for vendor master, just like we do for material master.


Path to Create Number Range

IMG ⇒ Financial Accounting ⇒ Accounts Receivable and Accounts Payable ⇒Vendor Accounts ⇒Master Data ⇒Preparations for Creating Vendor Master Data ⇒Create Number Ranges for Vendor Accounts

TCode: XKN1


Step 1: On the Display IMG screen, select Define Number Range for Vendor Master Record, by following the above path.


Step 2: Click the Intervals button and create a number range for the customer account.


Step 3: Click the Insert button and tick on the external check box.


Assignment of Number Range to Vendor Account Group

After we've defined a number range, we must assign it to a vendor group.


Path to Assign Number Range

IMG ⇒ Financial Accounting ⇒ Accounts Receivable and Accounts Payable ⇒ Vendor Accounts ⇒ Master Data ⇒ Preparations for Creating Vendor Master Data ⇒ Assign Number Ranges to Vendor Account Groups.

T Code: OBAS


Step 1: On the Display IMG screen, select Assign Number Range to Vendor Account Group, by following the above path.


Step 2: Write the number Range no. in front of Vendor Account Group and Save.


Number Range and Grouping

Here we create a number range, grouping and assigning together.


Path to Create Number Range

IMG⇒ Cross Application Component ⇒ SAP Business Partner ⇒ Business Partner ⇒ Basic Settings ⇒ Number Range and Groupings ⇒ Define Number Ranges


Step 1: On the Display IMG screen, select Define Number Range, by following the above path.


Step 2: Click on intervals to create a Number Range.


Step 3: Create a Number Range and Save.


Path to Create Groupings and Assign Number Ranges

IMG⇒ Cross Application Component ⇒ SAP Business Partner ⇒ Business Partner ⇒ Basic Settings ⇒ Number Range and Groupings ⇒ Define Groupings and Assign Number Ranges.


Step 1: On the Display IMG screen, select Define Grouping and assign Number Range, by following the above path.


Step 2: Click on New Entries, to create a grouping and assign a number range that we created just before.


Step 3: Fill in all the fields and click on save.


Define Number Assignment for Direction BP to Vendor

Path to Create Number Range

IMG⇒ Cross Application Component ⇒ Master Data Synchronization ⇒ Customer/Vendor Integration ⇒ Business Partner Settings ⇒ Settings for Vendor Integration ⇒ Field Assignment for Vendor Integration ⇒ Assign Keys ⇒ Define Number Assignment for Direction BP to Vendor


Step 1: On the Display IMG screen, select Define Number Assignment for Direction BP to Vendor by following the above path.


Step 2: Click on the New Entries to Assign Vendor account group and grouping.


Step 3: Fill in all the fields, click on the same number of vendor account groups and grouping have the same number range, and click on save.

After doing this configuration we can create Business Partner using Tcode BP.






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