top of page

SAP Hold Document and Park Document

Hold Document -


Hold Document refers to a Temporarily saved document for incomplete data or contain valid information but are not ready for posting, kept on hold for preventing further processing or posting of that document.


Characteristics of Hold Document -

  • Hold documents are temporarily saved.

  • They do not update records.

  • They do not generate a document number.

  • They can be deleted.

  • They cannot be used in evaluations.


How to use Hold Document functionality in SAP FICO ?

Users can generally Hold Document in Transaction screen of FB50(G/L Posting), FB60(Vendor Invoice) , FB65(Vendor Credit-Memo) , FB70(Customer Invoice), FB75(Customer Credit Memo), F-90 (Asset Purchase).


>> To Hold Document :

Case : Suppose user do not have enough data of the document like Cost center for Rent G/L A/c account and Value date of Bank G/L A/c to process further in FB50 Screen


STEP 1 : Enter the data and Click on Hold.


Hold Document in SAP


STEP 2 : Hold Document do not generate any document number, in order to store it user have to provide a 10 digit alphanumeric code and then click on Hold document.


Hold Document in SAP

Document BAJA01HOLD was held.


>> To Retrieve, modify and Post Held Document -


STEP 1 : In same transaction screen, click on "Tree on" to see held document


Hold Document in SAP

STEP 2 : Select the held document

Hold Document in SAP

STEP 3 : Enter required value - Cost center of Expense line item and Value date in Bank line item, and click on Post.


Hold Document in SAP

Document 100000002 was posted in company code BAJA

or

with Transaction code - FB11 :

STEP 1 : Enter Held Document Number and press Enter.


Hold Document in SAP

STEP 2 : Review and fill any required missing data of document and Post.


Hold Document in SAP

Document 100000003 was posted in company code BAJA.


>> To Delete Held Document -


STEP 1:

Hold Document in SAP

STEP 2:

Hold Document in SAP

Document was deleted.

or

with Transaction code - FB11 :

Hold Document in SAP
Hold Document in SAP

Document was deleted.


Park Document -

Park Document is a feature that allows users to temporarily save incomplete or unapproved financial documents without posting them to the general ledger. This functionality is useful in situations where validation or approval is required before finalizing and posting a document.


Characteristics of Park Document -

  • Parked documents are stored temporarily.

  • They do generate a document number.

  • At least one line item of the sending company code must exist to Park document

  • It can be reviewed, modified , approved or rejected and deleted before posting.

  • SAP uses specific document type for parked documents.

  • Park document is mainly requires higher authority check.

Path >> SAP Easy Access > Accounting > FI > G/L > Document >


Park Document in SAP

How to use Park Document functionality in SAP FICO ?

Users can Park data relating to Transaction screen of FB50(G/L Posting), FB60(Vendor Invoice) , FB65(Vendor Credit-Memo) , FB70(Customer Invoice), FB75(Customer Credit Memo), F-90 (Asset Purchase).

>> To Park Document -

Case : Suppose user doesn't know whether credit line item is Cash or Bank in FV50 screen

with Transaction code FB50


Park Document in SAP

Document 100000005 BAJA was parked

or

with Transaction FV50

Park Document in SAP

Document 100000006 BAJA was parked


>> To Post Parked Document with Transaction Code FBV0

STEP 1 : Enter Company code, Document number & Fiscal year and press Enter


Park Document in SAP

or Select from "Document List"

Park Document in SAP

In Park Document , a document can be saved as complete by user and posted by approver.


STEP 2 :

>> If Parked Document is "Saved as Completed" :


Park Document in SAP

Preliminarily posted document 100000006 BAJA was changed


>> If Parked Document is "Posted"

Park Document in SAP

Document 100000005 was posted in company code BAJA


>> To Delete Parked Document in FV50

Right click to select on Parked document and Delete parked document.


Park Document in SAP

Parked document 100000004 BAJA 2023 deleted.


>> To Reject Parked Document in FBV6

STEP 1 : Enter Company code, Document number & Fiscal year and press Enter


Park Document in SAP

Document gets rejected

Park Document in SAP

As you can see above Rejected Document is not visible in Parked Documents.


Difference between SAP Hold Document and Park Document

HOLD Document

PARK Document

Document saved if incomplete information or preventing further processing.

Document saved for check & approval of higher authorities.

User-assigned Document Number

Internally assigned Document Number

Cannot be viewed in Account Display

Can be viewed in Account Display

Cannot be viewed/changed by other users

Can be viewed/changed by other users

Created and Posted both by single user only.

One user parks the document, and a superior verifies and posts it.

​Can be hold at any point of time.

At least one line item of the sending company code must exist to Park

Thank you for taking the time to read my blog. I appreciate your support and hope you found this content valuable. Stay tuned and follow me for more insightful articles in the future.



🎄✨ Celebrate the Season with Knowledge! Unlock the Power of SAP S/4HANA with Our Christmas Offer! 🎁🌟


This holiday season, dive into the world of SAP S/4HANA and give yourself the gift of professional growth! 🚀


🌟 Exclusive Christmas Offer: Flat 15% Off on SAP S/4HANA Video Course! 🎅🎉


Promo code: SANTA15 (Offer valid till 22nd Dec'23)





Recent Posts

See All
bottom of page